Privacy

RT Event Productions uses this portal to manage contractor availability, onboarding, assignments, invoices, and event communications.

Information used by RT

Your profile and contact details, successful login history, availability, agreements, screening status, assignments, invoices, receipts, and follow-up records are available to authorized RT staff. Contractors can access their own records.

Driving estimates

When you request a driving estimate with a ZIP code in your profile, the portal sends only your five-digit ZIP and the selected event destination to Mapbox. Your home street address, home city, home state, phone number, and name are not included in the route request. ZIP estimates start near the ZIP center. To avoid unnecessary external requests, RT may temporarily reuse a derived distance-and-time estimate.

Mapbox processes these requests under its Privacy Policy.

Service providers

Fly.io hosts the portal and its records. Mapbox provides requested driving estimates. Ringover delivers requested sign-in codes and enabled operational messages. The background-check link takes you to NCSI, which handles information you submit under its own policies. The portal stores screening status and expiration, rather than asking you to upload a full screening report.

Your choices

You can update your profile, omit the optional street address, change your driving limit, and disable operational texts in My profile. Sign-in PINs are sent when requested. Contact tim@rtevent.com about access, corrections, or deletion requests. Some agreement, payment, and audit records may need to be retained for business or legal obligations.

Agreement signature records

When you sign an agreement, RT records your legal name, mailing and notice information, drawn signature or typed-name choice, the exact agreement version, consent, server timestamp, IP address, browser user-agent, and basic device context (platform, language, time zone, screen size, pixel ratio and touch capability). A keyed fingerprint of the browser/device context supports the signature audit record. Device details are reported by your browser and are not proof of identity. These records are retained with your agreement and available in its signed copy.